Any IT Manager or Office Manager responsible for IT procurement will know only too well that an organisation’s hardware infrastructure can, over time, build up to become a complicated system, with a multiple of hardware suppliers, repair servicing companies, dis-joint contract conditions and expensive running costs.

A Managed Print Service can potentially transform your printing, imaging and document management environment! MPS aims to plan and redesign a highly time and cost efficient print and imaging environment for your office. That said, it requires a substantial investment, so if you’re trying to pitch it to your Chief Exec, the below summary of benefits should be of help! While the benefits of a Managed Print Service over a traditional printer fleet model primarily centre on cost savings, there are lots of other connected benefits to highlight!

How Managed Print Services will benefit your company:

1. Cost Savings! You can potentially reduce operational expenditure by as much as 30%! According to independent market research companies who implement a full Managed Print Service can save up to 30% against traditional printing methods. A detailed printing costs assessment, coupled with an MPS proposal and supporting business cases will demonstrate where and how cost savings can be made.
2. Cost Transparency: an MPS Assessment conducted by a printer supplier specialist can enlighted you to just how much your machines are costing you, when benchmarked against your industry standards. Bringing more of your hardware supply and servicing under one supplier contract synced to one billing sequence also enables you to have clear visibility over your running costs.
3. Cost Control: That transparency enables you to budget and plan your printing costs far more effectively, giving you much more control over your organisation’s spend in this area.
4. Time Efficiencies! By consolidating various vendors associated with the support of your fleet you can reduce your back office time and costs associated with managing your printer network
5. Purchase and Hold Less Stock! The requirement and associated costs with holding a spare set of toner or ink cartridges are eliminated.
6. The majority of Managed Print Services packages come with finance arrangements so you can roll out the solution without any capital expenditure. In the majority of cases the cost savings are such that there is still a huge saving even after the finance is paid.
7. A More Environmentally-Friendly Printing System: Greater control of supplies such as paper and toner will reduce wastage and the carbon footprint of your printer fleet. Introducing newer more energy efficient models into your fleet will reduce your demand for energy consumption.
8. Happier Users: Wthout doubt, offices with an MPS contract have enhanced employee satisfaction and productivity! Standardisation of your hardware and vendors will give a consistent, quality experience to users and, with device operation training and user instructions provided, an MPS solution will ensure greater ease of use. A single point of contact for the delivery of your printer and/or photocopier consumables will result is less downtime. By utilising the latest technological advancements, machines can send your MPS provider alerts to when new ink cartridges or parts are required.
9. Win Back Time! If your organization has a large printer and copier requirement, an MPS will help you drive down the support tickets coming through to your IT Management Team. Or, for small-to-medium sized offices, having an MPS Solution in place will relieve much of the furstrating printer downtime, keeping your print systems running smoothing and allowing you to focus on your core business!
10. Greater business continuity as one provider supports the entire printer environment which will reduce the risk of downtime and interrupted service.
11. Flexibility to Work Around your Business as it Grows: A professional Managed Print Service will be flexible enough to move with the changing needs of your organization, making it easier to scale up, add or move to more sophisticated equipment as you need it. A good MPS company accommodated well in to the future.
12. A Streamlined Accounts Payable Process! This one speaks for itself. Your finance department will thank you for it.
13. A Streamlined Server Infrastructure with fewer network servers required and cloud based server-less printing bring about associated licensing cost savings!
14. A managed print service will increase the security of your print environment.

A managed print service will allow Users to print securely from mobile devices such a smartphones and laptops!

Want to know more about PCI's Managed Print Services Offer?  Click here.